Portfolio Administrator, Process administrator jobs, What is a Process administrator

Portfolio administrator speaks to portfolio administrator jobs, what is an portfolio administrator and how to become a portfolio administrator qualifications and duties.

Reporting to the Regional Director, the PA coordinates and provides administrative support to the portfolio of buildings.

This information is provided as a source of general interest for all interested parties. It may be used by Human Resource personnel as a base to develop job requirements for positions required to be filled within your company. It may also be used by job seekers to provide an understanding of advertised job positions and allow them to write their resume in a manner that suits the advertised or nonadvertised position.

This information was gathered and collected from many job posted sources, newspapers (jobs Section) business magazines, company websites and the internet in general. It presents a cross section of the needs and requirements of many diverse industries especially the building facility management, operations and maintenance requirements.


Responsible for internal and external correspondence.

Coordinates meetings and takes minutes as required.

Provides administrative support to the managers (Expense reports, travel arrangements, filing, etc).

Assists in the preparation of letters, presentations, and spreadsheets as required.

Support for Regional Director and Operations Manager. Support/Lead for Property Admininstrators.

Coordinates time reporting of Team Members, vacation/sick leave requests, training records, emergency contact lists.

Manages local office requirements including office supplies, couriers, IT requests and other duties assigned by the Operations Manager.

Point of contact for HR issues for team members in the Portfolio. Assists with new team member orientation.

Responsible for ordering and distributing uniforms.

Organizes various events such as regular teaming sessions with clients, social activities, meetings, presentations and information sessions.

Raises purchase order requisitions as required.

Participates in the internal quarterly Communiqué.


Minimum 3 years’ related experience in administration.

Exceptional customer service and interpersonal skills.

Proficiency in Microsoft Office, including Word, Excel, and PowerPoint.

Strong organizational, planning, and time management skills.

Experience working with multiple team members in various locations.

Able to work to deadline in a busy atmosphere and prioritize multiple tasks.

Experience working in Property Management environment is an asset.

Quickly adaptable to change.

Strong sense of confidentiality, tact and diplomacy.

Ability to obtain Federal Government Security Clearance.

Building Administration Support

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